Skip to content
QBO Video Courses

Fuel Your Finances: QB for C-stores & Gas Stations

For someone else
Alicia Katz Pollock
For someone else
Purchase for $111 or enter access code

QuickBooks bookkeeping for convenience stores, gas stations & specialty retail. Learn how to track food sales, Lottery, tobacco, fuel, ATM, merchandise & more.

QuickBooks® Bookkeeping for Convenience Stores Online Course Description

When you’re running a gas station, convenience store, or other specialty retail establishment, tracking fuel, food, and merchandise sales is a complex task. When you throw ATMs, lottery tickets, tobacco incentives, and a deli into the mix, it’s even harder. And if your employees and local businesses run charge accounts, how do you track those?

Fuel Your Finances: QBO for C-Stores & Gas Stations is your gateway to streamlining the intricate processes involved in running your convenience store, gas station, or specialty retail business with ease.

Imagine effortlessly handling the complexities of managing ATMs, lottery tickets, tobacco incentives, and even a deli section within your c-store. We understand the challenges you face, which is why this class is specifically designed to empower you with the knowledge and tools necessary to overcome these hurdles.

Learn the invaluable skill of integrating a Point of Sale (POS) system seamlessly with QuickBooks, ensuring that your income and expenses are accurately tracked. Our expert instructor will guide you through the process of setting up a comprehensive Chart of Accounts, Items List, Memorized Transactions, and Custom Reports. These resources will become your trusted companions for smooth day-to-day operations.

In this class we delve into the intricacies of inventory management, both for items classified as inventory and non-inventory, to help you understand the seamless workflow between inventory and cost of goods sold (COGS), enabling you to optimize your operations and maximize profitability.

Say goodbye to confusion surrounding daily sales receipts as we teach you the best practices for managing and recording transactions efficiently. We also cover crucial aspects such as tracking fuel purchases and sales, handling lottery operations, and managing employee and house accounts.

Furthermore, we provide insights into Time Clock Kiosks with QuickBooks Time, empowering you to effortlessly manage your workforce's time and attendance. Additionally, this class will equip you with the knowledge and skills to perform daily, monthly, and annual upkeep effectively, ensuring your business stays in perfect financial shape.

Don't let the intricacies of managing your gas station, convenience store, or specialty retail business overwhelm you. Enroll in this class right now and gain the expertise needed to thrive in this dynamic industry. Elevate your business with QuickBooks Online and unlock a new level of convenience, efficiency, and success.

Elevate your business with QuickBooks Online &
unlock a new level of convenience, efficiency, & success.



Learners rave: Find out why people love this course!

Discover the overwhelming praise as past learners share their experiences with this course. From life-changing transformations to must-have knowledge for business owners, this course has received acclaim for its practical insights, expert guidance, and the instructor's exceptional knowledge.

See what people are saying about this remarkable educational opportunity. (See all the reviews by clicking the 'Reviews' tab near the top of this page.)

Questions & answers about this course:

Q: Which version(s) of QuickBooks is used in this course?
A: This live event is centered around QuickBooks Online, but enrollment in this class also gives you access to the QuickBooks Desktop version of this course as part of your purchase.

Q: What is the focus of the "Fuel Your Finances: QB for C-stores & Gas Stations" class?
A: The class focuses on streamlining the complex processes involved in running a gas station, convenience store, or specialty retail business using QuickBooks.

Q: Why is it important to streamline the processes involved in running a gas station or convenience store?
A: Streamlining processes is crucial for maximizing efficiency, minimizing errors, and ultimately increasing profitability in your business.

Q: What are some of the challenges faced by gas stations and convenience stores that this class addresses?
A: The class addresses challenges such as tracking fuel, food, and merchandise sales, managing ATMs, lottery tickets, tobacco incentives, deli sections, and charge accounts for employees and local businesses.

Q: How will QuickBooks Online elevate my gas station or convenience store?
A: QuickBooks Online is a powerful financial management tool that, when integrated with your business, will bring convenience, efficiency, and success to your operations.

Q: Can I access the class material and resources after completing the course?

A: Yes, all class materials and resources will be available for you to access even after you complete the course, allowing you to refer back to them whenever needed.

Q: Will this class provide practical examples relevant to gas stations and convenience stores?
A: Absolutely! The class will include practical examples and real-life scenarios specifically tailored to the gas station and convenience


You’ll Learn About:

  • How to integrate a POS system with QuickBooks
  • Setting up the Chart of Accounts
  • Inventory and Non-Inventory Items
  • Daily Sales Receipts
  • Managing Fuel purchases and sales
  • Lottery
  • ATMS
  • Employee and House accounts
  • Time Clock Kiosks with QuickBooks Time
  • Daily, Monthly, and Annual upkeep


 After completing this course, you will be able to: 

  • Recognize the options to migrate sales from your POS
  • Identify the options for tracking fuel inventory
  • Review the steps needed to track lottery and ATMs
  • Distinguish the workflows to manage store stock
  • Understand methods used to track the services reimbursed by third parties


By enrolling in any LIVE class by Royalwise, you'll receive a recording of that class as a free bonus so you can pause, rewind, watch, & rewatch at your own pace until you've mastered the lessons in each course.

Each Royalwise class is recorded live, & an edited copy is published to the course page within two weeks of the recording date. A notification will be sent to you within your OWLS portal once the recording is available.

While you wait, be sure to complete any of the quizzes or questionnaires, download any notes or handouts that you may have missed before class, & get any remaining questions answered in the class discussions forum.


Instructional Level


Course Length

3 hours

Course Credits

3 CPE, Certificate of Completion

Field of Study

Computer Software & Applications

Delivery Method

QAS/Self Study

Who should take this class?

  • Bookkeepers and Accountants  that work with:
    • Gas Stations
    • Convenience Stores
    • Specialty Retail
    • Retail Stores using POS systems

Recommended Prerequisites

Advanced Preparation: 

  • None

Bonus! Quickly set up your QuickBooks file without spending hours on manual setup!

Simplify your convenience store or gas station operations with our proprietary QuickBooks® C-store template!

Leave the heavy lifting to Royalwise and ensure your QuickBooks is set up correctly for your C-store. With our QuickBooks C-store template, you won't have to start from scratch.

It’s been pre-configured for immediate use. This means you can skip the time-consuming setup process and dive straight into managing your store efficiently. Whether you're an experienced business owner or just starting out, this template provides a solid foundation to ensure accurate bookkeeping, organized inventory management, and comprehensive sales tracking.


This pre-configured template is designed to track fuel, food, and merchandise sales, making it easier to manage complex transactions. It includes a comprehensive Chart of Accounts, Items List, Memorized Transactions, and Custom Reports. With this template, you can quickly set up your QuickBooks file without spending hours on manual setup!

By enrolling in this class you will receive a discount code exclusively for our QuickBooks C-store template that will apply the cost of this course towards your purchase of this C-store template, so signing up is really a no brainer.




Want this course for FREE? Unlock this course & more for no extra cost with an OWLS Membership!

Get instant access to ALL of Alicia's QuickBooks courses for FREE when you become a silver member - it's the perfect way to maximize your learning!

Discover why so many business owners & accounting professionals are taking advantage of a Royalwise OWLS membership to gain valuable skills, earn CPE credit, & make more money.

With a Royalwise OWLS membership you’ll have the tools & support you need to achieve your business & professional goals. Enroll today to join a community of like-minded individuals & take advantage of all the benefits an OWLS membership has to offer!


OWLfred says, "Silver membership pays for itself in just two courses per month!"





Refunds & Cancellations

Please view our Terms of Service, for information on refunds, cancellations, and complaint resolution. To request a refund, please contact us.

Royalwise Solutions Inc. is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:



Course Credits: 3 CPE, Certificate of Completion. Must be awarded within one year of enrollment.

Course Updated: December 2021
Course Page Updated: September 2023

Here is the course outline:

1. Download the Handout

Download the handout that goes with the course.

Download the handout here
Glossary of Terms

2. QuickBooks Online: Convenience Stores and Gas Stations

Watch these videos if you're working with QuickBooks Online.

Biz View vs Accountant View
Introduction and Agenda
The Backstory
Convenience Stores, Gas Stations, Specialty Retail: Chart of Accounts
Workflow: Daily Sales Receipts
Buying Inventory and Making Monthly Adjustment
Review 1: Fuel Your Finances QB for C-Stores and Gas Stations
Car Wash
Review 2: Fuel Your Finances QB for C-Stores and Gas Stations
Employee and Owner Charges
Company Credit Cards
House Accounts
Time Cards
Memorized Transactions
Custom Reports
Conclusions and About Royalwise
Review 3: Fuel Your Finances QB for C-Stores and Gas Stations

3. QuickBooks Desktop: Convenience Stores and Gas Stations

If you're working with QuickBookS Desktop, watch the videos in this section.

Introduction and Agenda
The Backstory
Chart of Accounts and Lists
Buying Inventory
Daily Sales Receipts
Review 1
Cost of Goods & Adjustments
Car Wash
Review 2
Employee & Owner Charges
House Accounts
Memorized Transactions
Custom Reports
Employee Time Tracking
Final & More About Royalwise
Review 3

4. Quiz

Take this quiz to demonstrate your mastery of the material. Pass the quiz with an 80% or higher to complete the Course, earn your Certificate, and win points!

Quiz: Convenience Stores & Gas Stations
Evaluation & Participation Survey


The following certificates are awarded when the course is completed:

Royalwise CPE Certificate
Back to top