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QBO Video Courses

Projects, Progress Invoicing, & Job Costing

For someone else
Alicia Katz Pollock
For someone else
Purchase for $111 or enter access code

QuickBooks Online’s Projects Center has new tools for construction and project management bookkeeping, including Estimates, Progress Invoicing, and Job Costing.

QuickBooks Online’s Projects Center Course Description

When you work in the trades, QuickBooks® may seem daunting. However, QuickBooks Online’s new Projects Center has the tools you need for construction and other project management bookkeeping.

Royalwise has designed this class to be specific to construction and project-based jobs. QBO helps with cost accounting, including time & materials contracts, percentage of completion, and at-a-glance profitability reports. We’ll cover Estimates, Progress Invoicing, Change orders, taking Deposits, receiving partial Payments, billing for time and materials, and Job Costing.

We’ll also touch on construction-specific billing issues including Retainage and Work-in-Progress (WIP reporting).

Sign up now so you can learn to confidently use the amazing new Projects Center to quickly and easily manage all of your finances and transactions, making it easy to stay organized, run reports, and track your progress.

What You’ll Learn

  • Projects
  • Creating estimates
  • Closing estimates
  • Converting estimates to invoices
  • How to track change orders
  • Doing progress invoicing
  • Taking deposits
  • Taking partial payments
  • Issuing customer statements
  • Making bank deposits
  • Making time and materials expenses billable to customers
  • Creating Journal Entries for payroll and expense job costing (and class costing)
  • Creating $0 Paychecks for Owner's time
  • Running job costing reports

Instructional Level


Course Length

2.75 hours

Course Credits

2.75 CPE, Certificate of Completion

Field of Study

Computer Software & Applications

Delivery Method

QAS/Self Study

Who should take this class?

  • Businesses who work in the field
  • Businesses that write estimates or bid on jobs, take deposits for work to be performed, take partial payments as work is completed, and want to determine which services and customers make the most profit
  • Bookkeepers and Accountants who wish to brush up on their skills

    Other learners purchased these courses after completing this class:  


    Want this course for free? Sign up for a Royalwise OWLS Membership to get this course & more for no additional cost.

    OWLfred says, "Silver membership pays for itself in just two courses per month!"





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    Royalwise Solutions Inc. is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:


    Course Credits: 2.75 CPE, Certificate of Completion. Must be awarded within one year of enrollment.

    Course Updated: October 2022

    Here is the course outline:

    1. Download the Handout

    Download the handout that goes with the course.

    Download the handout here

    2. Projects, Progress Invoicing, and Job Costing in QBO

    In this class specific to construction and other service-related businesses, we’ll cover Projects, Estimates, Progress Invoicing, Change Orders, taking Deposits, receiving partial Payments, and Job Costing.

    Agenda and Housekeeping
    Biz View vs Accountant View
    Projects Overview
    Account and Settings for Projects
    Defining Your Chart of Accounts
    Defining Your Products and Services
    Hourly Cost Rate
    Tracking Tools
    Review Questions
    Project Bookkeeping
    Progress Invoicing
    Receiving Payments
    Change Orders
    Job Costing
    Time and Labor Costing
    Sending Statements
    Review Questions
    Project Reporting
    Taking Deposits
    WIP - Work in Progress
    Conclusion - What's Next?
    Review Questions

    3. Quiz

    Take this quiz to demonstrate your mastery of the material. Pass the quiz with an 80% or higher to complete the Course, earn your Certificate, and win points!

    Quiz: Projects, Progress Invoicing, & Job Costing
    Evaluation & Participation Survey
    Projects and Job Costing Quiz


    The following certificates are awarded when the course is completed:

    Royalwise CPE Certificate
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