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QBO Video Courses

Setting Up QBO

For someone else
Alicia Katz Pollock
For someone else
Purchase for $37 or enter access code

You’re creating a new QuickBooks Online account, what’s next? If you’re just getting started with QuickBooks you might be tempted to go it alone, but setting up QBO by trial and error is a mistake. Let’s tackle how to set up QuickBooks Online together and make sure it’s done well.

Course Description

While QuickBooks Online is the world’s most popular bookkeeping software, setting it up on your own through trial and error is just asking for trouble.

As business owners, we often tend to try to do everything ourselves (speaking from experience here!). That can be a problem when it comes to setting up Quickbooks Online.

It’s easy to make a simple mistake that will end up costing you more to fix than you’d ever have paid to set things up right from the beginning (not to mention the hassle of it all).

You’ve got enough to worry about. Let me show you how to set your QuickBooks up the right way so you can have peace of mind knowing there won’t be any headaches down the road.

Should you import your existing QuickBooks file, or start a new one from scratch? How do you set up a Chart of Accounts (and by the way, what even is a chart of accounts?)? How do you connect your checking account and credit cards? How do you create your products and services? 

We’ll answer all these questions and get you started on the right foot so that you won’t spend time needlessly spinning your wheels while you try to figure it all out yourself. Your business will be successful when you get the advice you need to do it right the first time, quickly and easily!


After completing this course, you will be able to: 

  • Select the correct QBO subscription level for your needs
  • Set up a new QBO file including preferences and lists
  • Connect your bank accounts and credit cards to import transactions
  • Enter historic balances for the previous period
  • Recreate open invoices and bills
  • Compare your old and new accounting systems to make sure your data is accurate


What You’ll Learn 

  • The difference between the QuickBooks Online subscription levels
  • Creating a new account
  • Connecting with a bookkeeper for discounts
  • Importing a QuickBooks Desktop file into QuickBooks Online
  • Setting up a Chart of Accounts
  • Connecting Bank accounts and credit cards
  • Entering open invoices and bills
  • Entering opening balance history
  • Comparing previous and new reports

Instructional Level


Course Length

1 hour

Course Credits

1 CPE, Certificate of Completion

Field of Study

Computer Software & Applications

Delivery Method

QAS/Self Study

Who should take this class?

  • Small business owners starting new QuickBooks Online files
  • Bookkeepers converting their clients to QuickBooks Online

Other learners purchased these courses after completing this class:  



Why pay full price? Sign up for a Royalwise OWLS Membership
and get this course and more for one low monthly price.
Silver membership pays for itself in just two courses per month!

For more information regarding concerns, refunds, and program cancellation policies, visit our Terms and Conditions



Refunds & Cancellations

Please view our Terms of Service, for information on refunds, cancellations, and complaint resolution. To request a refund, please contact us.


Royalwise Solutions Inc. is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:


Course Credits: 1 CPE, Certificate of Completion. Must be awarded within one year of enrollment.

Course Updated: July 2022

Here is the course outline:

Download the Handout

Download your class handout here

Download the handout here
Glossary of Terms

Setting Up QBO: 1st Steps - Plan Ahead

When starting up a new QBO subscription, it's important to choose the right version and get help when you need it!

Which Version of QBO is Right for You?
Finding a Pro-Advisor

Converting from QuickBooks Desktop

Are you migrating an existing QuickBooks Desktop Pro, Premier, or Enterprise file to QuickBooks Online? Watch this section to understand the benefits & drawbacks, and learn the steps to a successful transition.

Biz View vs Accountant View
Should I Import My Existing Desktop File to QBO?
Clean Up Your File Before Importing
How Do I Import My QB Desktop File to QBO?
Verify Your Data

Beginning with QBO from Scratch

If you're starting a new QuickBooks Online file from scratch, here are the steps involved.

Choosing a Starting Date
Import Existing Lists of Customers, Vendors, Products, and the COA
Modifying the Default Chart of Accounts
Setting Up Your Products & Services
Adding Open Invoices and Bills
Entering Starting Balances

After Setting Up - Your Next Steps in QBO

Now that your QBO file is up and running, what ELSE needs to be dialed in?

Customize Your QBO Settings
Turning on Modules in QBO - Which Ones Are Right For You?
How to Invite Users
Setting Up Your Banking Feed
Work Smart - Implement 3rd Party Apps
What's Next - Special Offer!!
Review Questions: Setting Up QBO
Review Questions: Setting Up QuickBooks Online (OLD)

Quiz and CPE Credit

Take this quiz to demonstrate your mastery of the material. Pass the quiz with an 80% or higher to complete the Course, earn your Certificate, and win points!

Quiz: Setting Up QuickBooks Online
Evaluation & Participation Survey


The following certificates are awarded when the course is completed:

Royalwise CPE Certificate
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